Shift planning

The right people.
At the right time.
In the right place.

Our intelligent planning tools prevent overload, last-minute panic and unnecessary gaps in coverage - so your team can work smoothly.

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Your all-in-one solution for scheduling

At Squadra, we know that scheduling can be a challenge. That's why we've created a solution that makes it easy to keep everything organized and your team on track.

  • Quickly create your shift plan
  • Automatic query of employee availability
  • Plan with the view that suits you
  • Share your schedule with one click
  • Communicate changes immediately
  • Master budget control
Types of shifts

Types of shifts

Start by defining the work.

Create clear shifts and specify the skills required to ensure the right tasks are undertaken by the right team members.

  • Define the skills required for each shift to ensure the right people are deployed.
  • Use these shifts as building blocks to streamline the planning process and save valuable time.
  • Avoid planning confusion by having predefined, subject-specific shifts ready.
Shifts

Create shifts

Plan ahead and create your shifts.

Easily create the shifts you need for the coming week or month and get a clear overview of staffing requirements before assigning employees.

  • Get an overview of the shifts and roles to be filled at a glance.
  • Plan ahead with workload projections to determine exactly how many people you will need.
  • Set up the perfect structure before assigning employees to ensure smooth planning.
Household

Household

Adherence to the budget in scheduling

Track projected labor costs as you create your schedule to ensure you stay on budget.

  • Stay on track financially by forecasting the total personnel costs for the week or month in advance.
  • Balance shifts to avoid over- or understaffing and ensure efficiency without exceeding your budget.
  • You can see how each shift affects your budget as you create schedules, allowing you to make adjustments on the spot.
Availability

Availability of employees

Ask your team about availability.

Get it right the first time. Make sure your schedule is correct from the start by checking staff availability in advance.

  • Avoid scheduling conflicts by checking availability in advance.
  • Reduce last-minute Absence by tailoring shifts to employee preferences.
  • Make sure that no one is overworked or has unplanned time off by ensuring a balanced workload.

Plan with the view that works best for you.

Switch between two powerful scheduling methods.

Whether you need an overview or a detailed focus on individual employees, Squadra has you covered.

Calendar mode

Keep an eye on the big picture.

Plan shifts for the whole team with an overview of your schedule that's perfect for managing weeks or months.

Calendar

You can easily switch between the two views during planning, and any changes are applied immediately so that your schedule is always up-to-date and consistent in both formats.

Schedule

Fast provision of schedules

Publish your schedule with one click.

As soon as your schedule is finalized, publish it immediately so your team is informed and prepared.

  • Avoid the chaos of missed shifts by making sure your employees are always up to date.
  • Save time by immediately passing on updates to all employees at once.
  • Make quick adjustments and re-notify your team if last-minute changes occur.
Updates

Simple updates

Make changes immediately.

Adjust your schedule on the fly when something changes so your team is always up to date.

  • Real-time updates ensure that all changes are immediately incorporated into the schedule.
  • Employees will be informed immediately of any shift swaps, shift cancellations or adjustments.
  • Quick adaptation to unexpected changes such as sick days without interrupting the branch.
Reports

Reports

Track key figures in real time.

Keep an eye on important key figures such as working hours, attendance and overtime in real time.

  • Access detailed reports on branch performance to track how each location is performing.
  • Review sessions and ensure compliance with the Swiss dual authorization system.
  • Monitor key metrics such as hours worked, overtime and Absence in real time to make better decisions.
Reuse your schedules

Copy and paste schedules

Use your schedules again.

Don't start from scratch every month. Reuse your best schedules to save time and ensure consistency.

  • Save time by reusing proven schedules and minimizing the need for adjustments.
  • Ensure consistency in your team by using familiar, workable schedules.
  • Adapt previous schedules to new shifts, employees or business requirements without creating them from scratch.
Shifts displays

Shifts displays Add-on

A new way to fill gaps in your diary.

  • Announce available shifts and give employees the opportunity to work additional hours depending on their availability.
  • Allow your employees to apply for open shifts that fit their schedule, creating flexibility for employees and managers.
  • Easily fill in shifts that come up at the last minute or are difficult to cover by allowing team members to volunteer through the app.
  • Give your employees more control over their working hours while maintaining full management visibility and control.
Learn more
Shift planning

Why choose Squadra for scheduling?

Squadra makes shift scheduling easy, efficient, and reliable. It's built to help you optimize your operations, reduce stress, and save time - so you can focus on what matters most.

  • Mapping of staff availability
  • Fast provision of schedules
  • Keeping to the budget
  • Avoidance of conflicts
  • Immediate changes
  • Track the most important metrics
First steps with Squadra Book a demo appointment

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